BOARD MEETING
MONDAY, MARCH 21, 2011
CENTRAL LIBRARY CONFERENCE ROOM
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBES PRESENT
Robert Lyons, President; Adam Sesso, Vice-President/Secretary; Robert Frankel, Treasurer; Anita Forte-Scott; Ruth Jonen; Deborah Miller; Nick Scipione
STUDENT TRUSTEES PRESENT
Meran Liu
OTHERS PRESENT
Barbara Adrianopoli, Julie Bosshart, Bruce Butler, Richard Hanrath, James Garvey, Mary Garvey, Melissa Jones, Nelly Somerman
PUBLIC COMMENTS
Mr. Garvey commented on a campaign mailing for library trustee sent by Richard M. Hetzer in which he stated that cumulative voting is an option, when in fact it is not legal in Cook County or the state of Illinois. Mr. Butler, a member of the genealogy interest group Cagg-ni expressed his displeasure regarding meeting space for his organization. Director Sarnoff assured Mr. Butler that room assignments will be made that will more appropriately accommodate his group.
BOARD COMMENTS
Mrs. Forte-Scott expressed enthusiasm about Sarah Long’s presentation to the Board on “Buzz Marketing” and indicated that she has been sharing news of the Library with members of the community. Mrs. Miller thanked Adult Programmer Mary Garvey for arranging the recent trip to the Lyric Opera, most especially for the seating arrangements. Mr. Frankel commented that he was upset by a mailer by a candidate for the Library Board in which false claims were made. Mr. Sesso announced that this would be his last board meeting and expressed his gratitude for having had the opportunity to serve and work with current board members. Mr. Scipione stated that has also been “buzzing” about the library. He reported that 99.9% of feedback is very positive. Mrs. Jonen reported that she been doing her part in creating library “buzz” in community. The next board meeting is scheduled for April 11th at Hoffman Estates.
APPROVAL OF MINUTES:
Mr. Lyons asked that a grammatical error in the “Public Comment” section of the February minutes be corrected. Ms. Sarnoff reported that Library attorney John Juergensmeyer advised that the minutes of Regular February Board Meeting include a section pertaining to approval of the General Obligation Bond Refunding.
Mrs. Miller moved and Mrs. Jonen seconded that:
The Board approve the minutes of the February 21, 2011 Regular
Board Meeting as corrected and incorporating the approval of the
General Obligation Refunding Bond Ordinance.
Refunding Bond Ordinance.
The motion passed unanimously.
Additions or changes to agenda
The report from the Graphics Department is deferred to the Regular Meeting in May.
DIRECTOR’S REPORT
Ms. Sarnoff received a letter from Illinois Secretary of State Jesse White notifying us that STDL’s 2010 Per Capita Grant ($132,868.14) will be funded by the Library Services and Technology Act (LSTA). She reported that architects Marty Leibrock and Danelle Wrightson (PSA Dewberry) met with staff and teen focus groups. Ms. Wrightson provided a ‘very preliminary’ space report. The contract for architectural services is being reviewed by library attorney John Juergensmeyer. Ms. Sarnoff reported that the exterior architectural lighting on the second floor has been turned off to conserve energy. She reported that she, Mrs. Jonen, and Mrs. Miller attended the Village of Hoffman Estates annual ‘State of the Village’ meeting on February 23rd and that she, Mrs. Miller, Mrs. Jonen and Mr. Scipione attended the annual Unified School District (USD) 54 Intergovernmental Reception. MS. Sarnoff has constituted a staff committee to plan for the Schaumburg Township District Library 50th Anniversary in 2012. She announced that the 2011 National Library Week will kick-off with a number of special events on Sunday, April 10th. She encouraged trustees to attend the festivities. STDL will also participate in the Illinois Library Association (ILA) Snapshot Day on Wednesday, April 13th. Ms. Sarnoff will attend the American Library Association (ALA) National Library Lobbying Day in Washington DC on May 9th and 10th. She requested that the Board approve two requests for use of the combined North and South Rasmussen Rooms. The first request was submitted by the USD 54 CPI Training for District Nurses; the second was submitted by the Girl Scouts for a Bridging Ceremony.
It was moved by Mrs. Jonen and seconded by Mrs. Miller that
The Board approve the requests for use of the North and South
Rasmussen Rooms for the USD 54 on May 4, 2011 and the Girl Scouts
on May 19, 2011.
The motion passed unanimously.
Ms. Sarnoff invited the trustees to attend the Village of Schaumburg Memorial Day Observance Ceremony on May 30, 2011 at 10:45 a.m. at St. Peter’s Lutheran Church. She spoke about “Free Tunes” a downloadable music service we will launch in May. STDL card holders will be allowed to download three songs per weeks (per borrower’s card) free of charge. Mr. Lyons attributes the decline in circulation statistics in February to severe weather conditions. Director Sarnoff shared a news article about public libraries who had implemented RFID technology before industry standardization who are now incurring expenses to modify their systems. Mr. Lyons thanked Director of IT Reiner Musni for recognizing the need to refrain from purchasing RFID technology when it was in its infancy. Ms. Sarnoff presented the Hoffman Estates Chamber of Commerce annual publication featuring the STDL “Connect to the Community” banner. She also presented the Schaumburg Business Association annual publication which includes a bolded listing for STDL. She indicated that the 2011 Village of Schaumburg parking sticker features the library.
STAFF REPORTS
Extension Services – Adult Programmer Mary Garvey spoke about our exciting upcoming summer programs. They include instructional, historical, motivational, cooking, medical and health, current events, writing, crafts, education programs, as well as author visits and bus trips. She noted that we will present a special event on Sunday, August 14th featuring a scale model of the Washington, DC Pillars of Honor World War II memorial.
COMMITTEE REPORTS
NSLS – Mrs. Forte-Scott reported that voting for a name for the new library system concluded but a winner has not yet been announced. She reported that the next library system merger meeting is scheduled for April 5th.
TREASURER’S REPORT
Mr. Frankel reported that revenue from the 1st half property Cook County tax bills should arrive in April. He noted that payment to the Elk Grove Village Library will not made until after sufficient tax receipts and the Per Capita Grant are received. He congratulated the staff for staying under budget. Mr. Frankel noted that interest income is below projection due to: the need to use reserve funds during the delay in Cook County sending out the 2nd half property tax bill; and, very low interest rates.
STUDENT TRUSTEE REPORTS
Meran Liu – Ms. Liu reported that she participated in the teen focus group meeting and found the opportunity to be very interesting, exciting and productive.
UNFINISHED BUSINESS
Personnel Committee – Mrs. Jonen presented a revised Library Director Evaluation Form and recommended its adoption.
Personnel Committee Chair Jonen moved that:
The Board approve the use of the revised Library Director Evaluation
Form
The motion was approved unanimously.
She asked that the evaluation forms be filled out and returned to Mr. Lyons by the April 11th meeting.
NEW BUSINESS
Mr. Lyons reported that he received a certified letter from Richard Hetzer proposing that the Library Board approve an ordinance on nepotism. Noting that the Library does have a Policy on Hiring of Relatives, Mr. Lyons stated that he will review the suggestion and report back to the Board. Mr. Lyons recommended that the text of a resolution on civility recently approved by the Board of Trustees of the Village of Hoffman Estates be included in the Library Board packet for discussion at the April meeting. He asked trustees to bring their calendars to the April meeting for scheduling of committee meetings necessary for the budget process.
Mrs. Miller moved and Mrs. Jonen seconded that:
The Board adjourn.
The motion passed unanimously.
ADJOURNMENT
8:05 p.m.