BOARD MEETING
Monday, March 17, 2014
Central Library
Conference Room
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Anita Forte-Scott, President; Julie Wroblewski-Bosshart, Treasurer; Jerry Bromley; Robert Frankel; Deborah Miller; Nicholas Scipione
BOARD MEMBERS ABSENT
Ruth Jonen, Vice-President/Secretary
STUDENT TRUSTEES PRESENT
Matt Mussman, Dhrumil Shah
OTHERS PRESENT
Carrie Cichon, Monica Harris, Melissa Jones, Judy Napier, Stephanie Sarnoff
PUBLIC COMMENTS
None
BOARD COMMENTS
Trustee Miller commented on Village of Hoffman Estates Mayor Bill McCleod’s the State of the Village address on February 26 at the Sears Arena. Mayor McCleod announced that construction of a full interchange at I-90 and Barrington Road will begin later this year. The project will include a Pace bus park & ride facility.
Treasurer Wroblewski-Bosshart commented on the annual Intergovernmental Agencies Reception hosted by the Schaumburg Park District at Chandler’s Restaurant on March 5. She enjoyed networking with other elected officials and administrators.
President Forte-Scott reported that the Schaumburg Park District will be creating a dog park near the Golf Rose Animal Hospital (Schaumburg Road). She spoke about the upcoming “Meet the Library Trustees” on Sunday, April 13at the National Library Week kick-off event in the Central Library.
RAILS – Mrs. Forte-Scott
None
APPROVAL OF MINUTES
Trustee Miller moved and Treasurer Wroblewski-Bosshart seconded that:
The February 17, 2014 Regular Board Minutes be approved.
The motion passed unanimously, with Trustees Frankel, Miller, and Bromley abstaining due to their absence from the February meeting.
APPROVAL OF BILLS
Treasurer Wroblewski-Bosshart moved that:
The Board approves the February 2014 Bill List.
Roll call vote:
Mr. Bromley Yes
Mr. Scipione Yes
Mrs. Miller Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
None
DIRECTOR’S REPORT
Ms. Sarnoff reported that: the Fire Panel Replacement Project is proceeding on schedule; Safeco Inc. began the engineering evaluation of the Central Library parking fields; Elara Engineering began the ten-year capital assessment of the Central library’s mechanical, electrical and plumbing (MEP) systems; and, Product Architecture + Design will perform the architectural component of the assessment. The Bid Opening for Printing of the Program Guide was held on Friday, March 7. Paulsen Press Inc. (Elk Grove Village, IL) presented the lowest responsible bid at $57,865.
Ms. Sarnoff received a letter from Mayor Rod Craig of the Village of Hanover Park requesting that the Library voluntarily participate in repaying $30,000 to Cook County for the balance of its TIF #4. She and Finance Director Doug Ellsworth recommend that the Library not contribute.
Ms. Sarnoff reported that the STDL has been named a 2014 Daily Herald Readers’ Choice Top Pick. A special ‘keepsake’ section will be published in the March 21 issue. She reported that she had attended the Public Library Association in Indianapolis and found it interesting and informative.
STAFF REPORTS
Popular Services – Judy Napier
Director of Popular Services Judy Napier reported on NextGen, an outreach effort to twenty- and thirty-year-olds, that was launched in October 2013 by Readers’ Advisory (RA) and Teen librarians. She described the hugely successful Teen Job Fair on February 15 in which approximately 200 teens participated in seminars on job searching and interviewing. Local businesses were represented and accepted applications for summer jobs.
She spoke about the 3M eBook Cloud Library collection that was acquired in June 2013, and how its popularity has grown dramatically over time. Access to this service is limited to STDL library card holders. She noted that the Dan and Raymond movie programs continue to draw large audiences and that Reader’s Advisory added Graphic Novel and NextGen collections
Youth Services – Melissa Jones
Director of Youth Services Melissa Jones reported that the kidsZone added new shelving to house and display expanding collections. She reported that she received $2,000 grant from the Institute of Electrical and Electronic Engineers (IEEE) for the purchase of purchase a LEGO® Mindstorms kit, Prism Bricks, Super Strux, Kid Knex Transportation and Neon Glowing Electroluminescent
She spoke about the “1,001 Books Before Kindergarten” initiative that will be promoted in the kidsZone. This project is based of research demonstrating that children with a rich experience of reading aloud come to Kindergarten ready to learn to read.
COMMITTEE REPORTS
Plan of Service – Mr. Frankel
Trustees Frankel, Bromley and Scipione met with Ms. Sarnoff and Deputy Director Monica Harris on March 4 to discuss the mechanical, electrical, plumbing and architectural capital assessment plan and improvements to the Central library’s parking fields. It is expected that the Board will discuss the financial implications of these and other future capital improvements.
Trustee Scipione moved and Trustee Bromley seconded that:
The Trustees who attended the Plan of Service Meeting approve the meeting minutes.
The motion passed unanimously.
TREASURER’S REPORT
Treasurer Wroblewski-Bosshart reported that tax revenue is on target to date. In response to Trustee Scipione’s comment on the adequacy of the Legal Fees budget allocation, Ms. Sarnoff noted that the higher than anticipated FY2013/14 legal fees deviated from past experience and it is her expectation that this will not recur.
STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Matt Mussman reported that he had attended a “Practice AP Test” program in the Teen Place. The tutoring company with whom the Library partnered offered follow up one-on-one review sessions with the participants. He noted that he is working with Teen Place staff to provide STDL materials for display in his high school library.
SAT Dhrumil Shah reported that the television monitors in his high school and have added Library announcements to the displays.
DEUPTY DIRECTOR’S REPORT
Ms. Harris is reviewing budgets for the Circulation Department, Branches and Extension Services. She reported that she is spearheading a Collection Development Policy initiative. In addition to developing a policy document, the Committee will recommend ongoing staff training for responding to library user questions, comments, and concerns about our resources.
UNFINISHED BUSINESS
None
NEW BUSINESS
Submission of Library Director Evaluation Form
Trustees submitted the completed FY2013/14 Executive Director Evaluation Form.
Proposed Tax Levy and Appropriation Calendar
The date of the Facilities and Equipment Committee meeting tentatively scheduled for May 7 has been changed to May 14.
Policy for Sale or Disposal of Library Property
Trustee Miller moved and Trustee Frankel seconded that:
The Board approves the Policy for Sale or Disposal of Library Policy.
This motion passed unanimously.
Award of Bid for Printing of Library Program Guide
Trustee Miller moved and Treasurer Wroblewski-Bosshart seconded that:
The Board award the Bid for Printing of the Library Program Guide to the lowest responsible bidder, Paulsen Press, in the amount of $57,865.
Roll call vote:
Mr. Bromley Yes
Mr. Scipione Yes
Mrs. Miller Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
The motion passed unanimously.
EXECUTIVE SESSION
None
ADJOURNMENT
Trustee Miller moved that:
The Board adjourns at 8:36 P.M.
The motion passed unanimously.